Category: CROWNWeb

The CMS Data Quality Goals

In 2016 CMS introduced the CROWNWeb Data Quality Goals to improve the overall timeliness, accuracy and completeness of patient data entered in CROWNWeb by dialysis facilities and transplant centers.

The CMS Data Quality Goals support the overarching CMS goal of “Putting Patients First” and seek to improve data timeliness on tasks performed in CROWNWeb as shown in the table below.

The Network will continue to encourage and support dialysis providers in attaining higher compliance levels. Please ensure that missing data identified in the CROWNWeb facility dashboard are addressed on weekly basis. For more information, please see http://mycrownweb.org/wp-content/uploads/2017/04/April-Town-Hall-4-26.17-508.pdf.

The Network also sends missing data reports on monthly basis. Please address any data issues raised by the Network immediately.

Update Admit/Discharge Records in CROWNWeb!

Patients should be admitted / discharged in CROWNWeb within 5 business days of their first treatment and within 5 business days of their last treatment at a Medicare-certified dialysis facility.

 

See Page 31 of the CROWNWeb Data Management Guidelines for details.

To send a help desk ticket to the Network: support@iproesrdnetwork.freshdesk.com

Updating Notifications and Accretions in CROWNWeb

Notifications and Accretions must be updated monthly in CROWNWeb. The definitions for these records are:

Notification—a discrepancy in patient data between what CMS and the Social Security Administration (CMS/SSA) database has on record and what exists in CROWNWeb.

Accretion—a record that exists in a CMS/SSA database and believed to be ESRD, but has not been admitted into CROWNWeb as a patient. (An accretion may also occur for existing patients in CROWNWeb whose key identifiers are missing or incorrect.)

All corrections to the data must be made through CROWNWeb. When updating Notifications and Accretions in CROWNWeb:

  • All facilities (including batch submitting organizations) are responsible for correcting and maintaining their own data.
  •  New notifications and accretions should be resolved within 15 days and those that are under investigation are to be resolved within 30 days.
  • The Network is responsible for the oversight of notifications and accretions and will keep facilities informed as these issues arise for correction.
For a complete tutorial, please click here.

Vascular Access: CROWNWeb Definitions and You

The importance of accurately reporting vascular access data in CROWNWeb (CW) is crucial. Facilities are held accountable for maintaining accurate reporting of the access types used for their patients. Incorrect reporting in CW of vascular access can cause errors, and ultimately payment reductions, under the End-Stage Renal Disease (ESRD) Quality Incentive Program (QIP) measures.

CROWNWeb has specific definitions for the different vascular access types. According to the Project CROWNWeb Vascular Access Type Definitions document, “the vascular access choices in CROWNWeb refer to the access currently in use for dialysis, not for any other accesses that may be present. Indicating the correct vascular access choice at the start will decrease confusion and allow CROWNWeb to disclose the correct fields for each patient, helping facilities provide the most accurate data.”

For additional information on Vascular Access Reporting in CROWNWeb please visit

Personnel Update – Action Required

As a Medicare-certified dialysis unit, CMS expects your facility to keep Personnel Details in CROWNWeb up-to-date, within five business days of staff changes, and to review Facility Personnel information at least quarterly. CROWNWeb is the Network’s authoritative source for facility contact information. Accurate personnel information is needed to ensure proper communication among facilities, the ESRD Networks, and CMS. Instructions on how to update the information in the CROWNWeb system can be found in the Facility Personnel Update Guide.

Please continue to review personnel information for your facility in CROWNWeb and make any necessary changes.